Terms and conditions of Leitrim Roots Festival 2013

General Conditions

DEPOSIT PAYMENTS: A non-refundable deposit of €50 of tour cost per person is required for coach tours; Deposits are required within 5 days of making the reservation.
CREDIT CARD PAYMENTS: We accept most major credit cards.
FINAL PAYMENTS: Full payment must be made no later than 1st August 2013 prior to departure date 20th September 2013.  If payment is not received as scheduled, your reservation will automatically cancel and deposit payment become forfeit.
DOCUMENTATION: An electronic copy of your coach documentation will be automatically sent to you 2 weeks prior to arrival date.  Paper copies can be mailed to you by request.  Requests for paper documentation must be made at the time of booking.
PARTICIPANT CANCELLATIONS: All cancellations must be advised in writing (by mail or e-mail) to Leitrim Roots Committee prior to tour departure during normal business hours (9:00 am to 5:00 pm GMT/BST, Mondays through Fridays). Cancellations received within 70 days of departure date are subject to the following penalties on the land portion:
Between: 70 days or longer Forfeiture of deposit
69 & 46 days 25% per person
45 & 8 days 35% per person
7 & 1 days 50% per person
On day of departure 100% per person
Minimum cancellation fees are €35 per person.
TRAVEL PROTECTION PLAN: Unfortunately we are unable to offer travel insurance policies to persons travelling on our coach tour, but we do require all passengers to have the appropriate best travel insurance policy. Please ask your local insurance provider/ bank.
TOUR MEMBERSHIP: To promote an enriching travel experience, Leitrim Roots Committee reserves the right to reject any client whose conduct is incompatible with the interest of the tour group.
TRAVELERS WITH SPECIAL NEEDS: Passengers necessitating unique attention must advise Leitrim Roots committee at time of booking. Passengers who require particular assistance must travel with a qualified travel companion as Leitrim Tourism drivers and guides cannot provide individualized help. As our coaches are not equipped with wheelchair ramps, all tour members must be able to mount 3 or 4 steps into coach. Leitrim Tourism is not responsible for denial of services by any of our suppliers.
COACH TRANSPORTATION: Coach tours are usually operated by 48 seat motor coaches. When passenger numbers are low, a smaller coach may be used.
TOUR DIRECTOR: The entire land portion of all motorcoach tours is conducted by a professional driver/guide and/or tour director as indicated for each tour. When numbers on a coach tour fall below 25 persons the operator reserves the right to substitute our tour director with a qualified driver/guide.
MEALS: Meals are provided as specified in each tour program. Dinners in hotels are on a table d’hôte basis.
VISITS, ENTERTAINMENT AND OTHER FEATURES: Leitrim Roots Committee reserves the right to substitute visits, entertainment and other features when establishments are closed or cannot be visited for reasons beyond our control.
LEITRIM ROOTS CANCELLATIONS: If it becomes necessary to cancel a the tour prior to departure, Leitrim Roots Committee will make a full refund of all monies paid to Leitrim Roots Committee. Leitrim Roots Committee cannot accept responsibility for any additional costs or fees relating to such a tour booking or for any cancellation penalties due to non-refundable airfares.
TIPS: Tips for personal services and to tour directors and drivers are not included in tour cost and left to your discretion.
CHILDREN: Children under 8 are not permitted to travel on coach tours. Children 8 or over are charged the full adult rate (less €70 discount) and must travel with an adult.
SMOKING POLICY: Smoking is not allowed on the motorcoach  and standard smoking policy applies across Ireland but frequent stops are made throughout the day.
UNUSED TOUR ARRANGEMENTS: Leitrim Roots Committee cannot make refunds or exchanges for services or features of any tour unless agreed upon prior to departure.
CLAIMS OR DISPUTES: You should submit to Leitrim Roots Committee in writing no later than 28 days after the end of the tour.
LAW: Passenger contract with Leitrim Roots committee is subject exclusively to Irish Law and Jurisdiction for Irish Tours or English Law and Jurisdiction for British Tours.
RESPONSIBILITY: Leitrim Roots Committee, The Leitrim Genealogy Centre, Ballinamore, Co Leitrim are not responsible for any personal injury, property damage or other loss a passenger incurs on the tour arising from acts or omissions by any air carrier, public transport company, hotel, car rental company, subcontractor or other person or organisation, whether or not such company is rendering any services supplied on the tour. All tickets and vouchers are issued and supplied subject to the foregoing and to any and all terms and conditions under which transportation and services are provided. Leitrim Roots Committee is not liable for any loss, injury, death or inconvenience due to delay or changes in schedule, default of any third party, attacks by animals, sickness, the lack of appropriate medical care, evacuation to same, if necessary, weather, strikes, acts of God or government, acts of terrorism, or the threat thereof, force majeure, war, quarantine, epidemics, or the threat thereof, criminal activity, or any other cause beyond its control. Leitrim Roots Committee reserves the right at its sole discretion to alter the itinerary as it may deem necessary or advisable. Leitrim Roots Committee reserves the right at its sole discretion to decline to accept or retain any passenger on any of its tours if it deems accepting or retaining any such person as being detrimental to the tour. In the event any passenger is removed from a trip, Leitrim Roots Committee only obligation is to refund to that person that portion of the payment allocable to unused services. Any disclaimer of liability by Leitrim Roots committee under this clause is enforceable to the maximum extent permitted by applicable law. Each of the provisions of this clause is severable and if any such provision is held by any court or other competent authority to be illegal, void or unenforceable in whole or in part, the legality, validity and enforceability of the remaining provisions of this clause shall not be affected or impaired. Changes in the RESPONSIBILITY CLAUSE can be made only in writing signed by an officer of Leitrim Roots Committee
IMPORTANT: Leitrim Roots Committee accepts no responsibility for losses or expenses due to delay or changes in schedules, flight cancellations or misconnections due to mechanical problems, sickness, quarantine, weather, acts of God, strikes, government actions, war, terrorism or other circumstances beyond its control. Passengers must bear all such losses or expenses. To guard against unforeseen circumstances, we insist you travel with a comprehensive travel insurance policy which you must purchase at home before travelling on tour with Leitrim Roots Committee.
VALIDITY: Rates in this brochure are valid for the duration of the Leitrim Roots Festival September 20th – 28th 2013 and are quoted on a per person. All prices are shown in Euro and are calculated on currency rates. Leitrim Roots Committee reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may affect published prices.